Policy text last updated May 2023.
Who We Are
What Personal Data We Collect And Why We Collect It
Personal information is information about yourself that we need to be able to identify you. This information includes your name, your email address and sometimes your telephone number.
We may also collect information about your visits to our website, for example how you accessed our website, where you accessed our website from and what you searched for on our website.
For more information about the more technical information we may collect, such as the IP address (the location of the computer on the Internet) and cookies, please see our cookies section below.
We use your personal data to:
- To notify you about changes to our service.
- To improve our website to ensure that content is presented in the best way for you.
- To help us with our work and activities so that we can make sure any information we send to you is appropriate.
- For our own administrative operations, for example, for research and statistics.
- To provide you with information about the charity, if you have agreed to.
We use contact forms to collect personal information from you that we need to be able to identify you. This information allows us to provide you with the requested information from us. This information may include your name, your email address and sometimes your telephone number.
We do not use the information submitted through contact forms for marketing purposes unless you have explicitly given us permission to do so.
We use information derived from cookies to:
- Compile statistics on how our website is being used, which can help us to improve.
- Facilitate users’ ability to navigate through the website.
- Ascertain whether the website is operating effectively.
Embedded Content From Other Websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
We use Google Analytics on our website to compile statistics on how our website is being used, which can help us to improve our website and online services. We anonymise all IP addresses gathered through this service so your IP address cannot be linked directly to your personal information.
Who We Share Your Data With
We may have to share your personal information with other organisations and/or suppliers in order to provide you with what you have requested.
We may need to share your personal information with our search engine providers so they can assist with the improvement of our website.
We do not use your personal information for marketing purposes.
We may need to share your personal information for legal reasons.
How Long We Retain Your Data
Our analytics records are automatically deleted after 26 months, or when you request their deletion. We keep all grant applicants records for 8 years.
What Rights You Have Over Your Data
The rights you have under data protection law are:
- The right to access your personal information.
- The right to amend your personal information.
- The right to instruct us to delete your personal information.
- The right to restrict how we use your personal information.
- The right to object to us using your personal information.
- The right to use the personal information we hold to transfer this to other services.
- The right to complain to a supervisory authority if you think we are not using your personal correctly.
- The right to withdraw consent for us to use your personal data.
You may exercise any of your rights in relation to your personal information by contacting us on +44 (0)1527 596 222 or by emailing firstname.lastname@example.org or you can write to us at our address: Oakland Foundation, C/o Oakland International Ltd, Seafield Lane, Beoley, Redditch, Worcestershire. B98 9DB.
Our website may, from time to time, contain links to other websites. If you follow one of these links, please note that these websites will have their own Privacy Policies and that you will need to read these. Please make sure you read these policies before you submit any personal information to these websites.
You can request a copy of the personal information we hold about you at any time. If you would like a copy of some or all of your personal information, please let us know by contacting us on +44 (0)1527 596 222 or by sending an email to email@example.com or you can write to us at our address: Oakland Foundation, C/0 Oakland International Ltd, Seafield Lane, Beoley, Redditch, Worcestershire. B98 9DB.
You can request that we delete any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where We Send Your Data
The personal information that we collect from you may be transferred to, and stored, at a location outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us.
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information to our website; any transmission is at your own risk. Once we have received your personal information, we will use strict procedures and security features to prevent unauthorised access.
In cases when we use external websites provided by other organisations such as Twitter, YouTube or Facebook, then we would ask you to consult their privacy policies.
Visitor comments may be checked through an automated spam detection service. This may be located abroad.
Terms and Conditions
The use of this website is subject to the following Terms and Conditions:
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offense.
From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
You may not create a link to this website from another website or document without Oakland Foundation’s prior consent.
Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Scotland and Wales.
Our Contact Information
You can contact The Oakland Foundation via the following methods:
Telephone: 01527 596 222
Postal Address: Oakland Foundation, C/o Oakland International Ltd, Seafield Lane, Beoley, Redditch, Worcestershire. B98 9DB
How We Protect Your Data
We use an SSL certificate to encrypt any data sent between you and the server. All administrators of this website are required to use strong passwords to minimise any risk of unauthorised entry.
What Data Breach Procedures We Have In Place
In the case of a data breach we will inform the Information Commissioner’s Office (ICO) within 72 hours of the suspected breach. When we know information about a breach, we will provide this to individuals affected, together with advice to help them protect themselves from its effects.
Industry Regulatory Disclosure Requirements
You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your personal information has been processed in a way that does not comply with the GDPR. You can do so by calling the ICO helpline on 0303 123 1113 or via their website https://ico.org.uk/.